Want to save time in Microsoft 365? These simple keyboard shortcuts work across Word, Excel, Outlook, Teams, and Windows to boost your productivity every day.
Outlook
Ctrl + Enter – Send an email instantly.
Ctrl + R – Reply to a message.
Ctrl + Shift + M – Create a new message from anywhere.
Teams
4. Ctrl + E – Jump to the search bar.
5. Ctrl + Shift + M – Mute/unmute during meetings.
6. Ctrl + N – Start a new chat.
Word
7. Ctrl + B – Bold selected text.
8. Ctrl + Shift + L – Apply bullets quickly.
9. Alt + Shift + D – Insert today’s date.
Excel
10. Ctrl + T – Convert data into a table.
11. Ctrl + Shift + L – Toggle filters.
12. Alt + = – Auto-sum a column or row.
Windows
13. Win + V – Access clipboard history.
14. Win + . – Open emoji panel.
15. Win + D – Show desktop.
16. Win + L – Lock your screen.
17. Alt + Tab – Switch between open apps.
18. Ctrl + Shift + Esc – Open Task Manager.
19. F2 – Rename a file or folder.
20. Ctrl + Z – Undo your last action.
Master these shortcuts and you’ll work faster, stay focused, and get more done.